Executive Assistant to the CEO

JUPITER, FL

Voloridge investment Management is seeking an Executive Assistant to join a team that supports the Office of the CEO/Chief Data Scientist.  The EA will provide skilled administrative support, have stellar communication skills, and a passion for problem solving.  They must believe that no detail is trivial and thrive on feedback to hone skills that allow for contribution to the company vision.  They will think one step ahead and solve needs before they arise.  Setting priorities for themselves and the team.  Embracing challenges head on and evaluate how to provide the best resolution. 

Summary of Job Functions 

  • Provide comprehensive administrative assistance on behalf of the CEO, such as writing and editing emails, drafting memos, preparing presentations, and corporate wide communications.  
  • Coordinate travel arrangements to include airfare, transportation, dining, excursions and create trip itineraries.  Ensure all necessary equipment is set up and materials arrive in time for conferences. 
  • Research and provide recommendations for local attractions, museums, historic sites, entertainment venues, arts and theater for both business/family.  Work with concierge services to purchase tickets and arrangement local transportation. 
  • Assist with personal needs from time to time such as running errands, birthday reminders, gift recommendations and purchases, restaurant recommendations and reservations. 
  • Coordinate, track and plan projects and events working with the staff of the company and the CEO’s charitable foundation. 
  • Greet business associates and traveling dignitaries.  Plan meetings, meals and travel as needed.
  • Working with the EA team  to research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Provide solutions for appropriate course of action, referral, or response.
  • Work with the EA team to maintain executive's schedule by planning and scheduling meetings, conferences, and teleconferences.
  • Conserve executive's time by reading, researching, drafting and routing correspondence.

Minimum Requirements

  • 10+ years executive assistant experience
  • High School diploma is required (Associates or Bachelors degree preferred)
  • Excellent knowledge of MS Office suite - Outlook, Excel, Word, PowerPoint, OneNote
  • Must be detail-oriented, highly organized and able to meet deadlines
  • Excellent oral and written communication skills

Preferred Skills and Previous Experience

  • High level of discretion and confidentiality
  • Ability to exercise good judgment 
  • Quickly learn new skills and take initiative
  • Ability to occasionally work weekends, holidays and outside of normal business hours
  • Self-starter (take feedback, communicate updates, take initiative)
  • Basic Spanish a plus

Compensation and Benefits

  • Highly competitive base salary
  • Profit sharing bonus
  • Health, dental, vision, life, disability insurance
  • 401K

Additional Information

Voloridge Investment Management is an SEC registered investment advisor.  A private investment company founded in 2009, our mission is to deliver superior risk-adjusted returns for qualified investors, using advanced proprietary modeling technology, conservative investment tactics and sophisticated risk management.  Our market neutral equities strategy takes both long and short positions in the most actively traded equities and is designed to capture alpha while limiting exposure to directional markets risks.  Our futures strategy takes both long and short positions in the most actively traded global futures and is also built to maximize alpha captured across all futures markets traded while capping exposure to any particular sector at a given time. 

Voloridge Investment Management is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.